Administrative Assistant

Menlo Park, California 94025

Post Date: 05/30/2018 Job ID: 96506 Job Category: Administrative/Reception

Title of Job: Administrative Assistant

Company/Job Description: JBCconnect is partnering with the world’ s largest social media platform and technology company.

Location:  Menlo Park, CA

Salary:  Depending upon experience

Start Date: ASAP, 7 month contract

Responsibilities:
  • Perform administrative tasks including: Complex calendar management for a high volume of internal and external meetings, manage travel arrangements, and complete expense report
  • Build cross-functional relationships with key partners in other departments
  • Assist in the preparation of correspondence, briefs, presentations, and packets for internal and external meetings
  • Project manage all logistics for team meetings, off-sites and events

Requirements:
  • 5+ years of recent experience providing administrative support to 1 or more executives (recent is within last 3-5 years)
  • 5+ years of experience coordinating travel logistics on behalf of 1 or more executives
  • 5+ years of calendar management and expense report management for 1 or more executives
  • Excellent computer skills and comprehension of Outlook
  • Strong knowledge in the following programs:  PowerPoint, Excel, Word, keynote, Quip, Concur, 
  • Incredibly organized and detail-oriented
  • Able to prioritize multiple assignments
  • Excellent communication skills via all means of communication
  • Strong scheduling and calendar prioritization skills
  • Knowledgeable about organizing small and large off-site events
  • Experience with scaling space management and planning to accommodate regular growth amongst teams
  • Able to thrive in a fast-paced atmosphere
  • Able to hit the ground running and take charge of the position
  • Must be able to work collaborative with the admin org
  • Must be flexible and able to quickly react to last minute changes
  • Constantly searching for new and exciting ways to strengthen team programs
  • Be proactive and self-directed with an ability to take direction
  • Active knowledge of how to engage team members and interact with managers to make quick and effective transitions Strong work ethic
  • An understanding of how to assimilate in a new group with a proven record of solid connections and successful relationships
  • Experience at a high-tech company preferred, but not required
  • Education: BA/ BS or equivalent experience

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