Executive Assistant (EA/PA)

new york, New York

Post Date: 11/07/2017 Job ID: 88022 Job Category: Administrative/Reception, Executive Assistant, Operations, Sales
 
This role is for a person who will provide personal administrative support and organizational assistance in a growing staffing conglomerate. Both the business and the position specifically are  very dynamic and fast moving. Superior communication, ability to multi-task and a general appreciation for organized chaos are a must!

Main Job Tasks and Responsibilities:
  • prepare and edit correspondence, communications, presentations and other documents
  • file and retrieve documents and reference materials
  • conduct research and  assemble data to prepare reports and documents
  • manage and maintain schedules, appointments and travel arrangements
  • arrange and coordinate meetings and events
  • record, transcribe and distribute minutes of meetings
  • monitor, respond to and distribute incoming communications
  • answer and manage incoming calls
  • receive and interact internal staff
  • interact with external clients
  • coordinate project-based work
  • review operating practices/policies and implement improvements where necessary

Education and Experience:
  • 0 to 5  years experience in sales or administrative function
  • proficient computer skills and in-depth knowledge of relevant software such as MS Office Suite
  • Bachelors degree

Key Competencies:
  • organizational and planning skills
  • communication skills
  • information gathering and information monitoring skills
  • problem analysis and problem solving skills
  • judgment and decision-making ability
  • initiative
  • confidentiality
  • attention to detail and accuracy
  • flexibility

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