Administrative Coordinator

Menlo Park, California

Post Date: 12/18/2017 Job ID: 89410 Job Category: Administrative/Reception

Title of Job: Administrative Coordinator

Company/Job Description: JBCconnect is partnering with the world’ s largest social media platform and technology company.

Location: Menlo Park, CA

Salary:  Depending upon experience

Start Date: ASAP, 6 month contract

Responsibilities:

The PMM Admin will be in charge of day-to-day tasks that support the PMM Leads and PMM org. The tasks require shrewd attention to detail, proactively spotting and resolving issues that arise, and effective communication and coordination with the leads and the teams.
  • 1.Translation workflow management (Weekly) - Gather translation requests across PMMs, submit translation request tasks, track progress, review quality with native speakers at IG/FB, and deliver translations back to PMMs
    • Example content that needs translation:
    • Blog post and press center messaging
    • Copy for assets and videos (New Story, house ads, etc.)
    • Release notes
  • 2. Partner marketing materials/assets creation (Weekly)
    • Gather partner messaging from Partnerships team
    • Copy/paste messaging into Keynote slide template
    • Prepare and annotate screenshots, drag/drop into Keynote slide template
    • Manage back-and-forth and revisions until slides are complete
    • Deliver back to PMM and Partnerships
  • 3. Publishing Translations to App Stores (Weekly)
    • Receive copy from PMM for translation
    • Submit for translation in all app store languages and manage delivery of translations
    • On launch day, upload all translated copy to the Apple App Store and Google Play StoreScheduling (Weekly)
  • 4. Payment and Contract Processing (As Needed)
    • Open requisitions for work
    • Open POs for payment
    • Track payments and contracts as they route for approvals
    • Manage back-and-forth with PMM contact to ensure all payments and contracts are signed and executed on time
    • Proactively stay on top of all details and quickly spot delays/complications and seek solutions

Requirements:
  • Expert communicator: Must be proactive and thoughtful in all communications, able to write succinct summaries of and include all of the correct people who need to be in the loop. Must have a strong command of written communication, including grammar, spelling, and smart formatting for easy digestion of complex issues.
  • Problem solver: Must be able to sense where a task might break down and proactively plan for this. When issues do arise, must be willing to chase down solutions and not become blocked by lack of information or clear path forward. Ideal candidate will seamlessly negotiate roadblocks, by talking to the right people, being willing to invent new ways of doing things, and thinking creatively.
  • Attention to detail: Must have a shrew attention to detail and desire for everything to be perfect. Must enjoy fact-checking and poking holes in things, looking for details others might have missed. In particular, must have a very strong command of grammar and spelling so that typos/mistakes leap off the screen and can be eradicated.
  • XFN collaboration: Must love working with a wide variety of personalities and able to build empathy for others quickly. In high stress moments, must be a calm voice that quickly thinks through next steps and solutions in an organized way.

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